Key Features of the Pharmacy POS Software

Based on our conversations, we have identified the following key features and functionalities for the POS system:

User-Friendly Interface

1. A simple, intuitive interface for both cashiers and managers.
2. Customizable layouts for easy adaptation to your business workflows.

Dynamic Dashboard

1. Company Performance Shows Monthly & Yearly.
2. Shows Daily Total Sales, Quantity, Purchase, Debtors, Creditors & Cash Book.

Sales

1. New Sales: This refers to tracking all new sales that have been made within a specific period.
2. Daily Sales Report: This is a daily breakdown of all sales, including the total sales amount, number of transactions, and other details.
3. Item Wise Sales Report: This report provides detailed information about how individual items (or products) performed in terms of sales.
4. Sales Return: This refers to tracking items that have been returned by customers, including the reason for the return and the amount refunded.
5.  Price Quatation: A price quotation is a document issued to customers providing the pricing details of the products or services they intend to purchase.
6. Search invoice by SN: This feature allows you to search for specific invoices using the serial number (SN) of the invoice or transaction.

Purchase

1. Purchase Report: This section allows the user to enter and track new purchases made from suppliers.
2.  New Purchase: The Purchase Report tracks all purchases made in a specific period and allows detailed insights into procurement activities.
3.  Purchase Return: The Purchase Return section manages the products that are returned to suppliers. These may include damaged goods, incorrect deliveries, or items that don’t meet quality standards.
4.  New Purchase Return: This section allows you to initiate and track a new return of products to the supplier.
5.  Purchase Manager: This is the centralized section where all purchase activities are managed, including new orders, returns, reports, and supplier management.

Stock

1. Stock Summary: The Stock Summary Report gives an overview of the current stock levels across your entire inventory, showing key metrics at a glance.
2. Report Stock: This report tracks inventory based on batch numbers. This is important for industries dealing with perishable goods, pharmaceuticals, or products with expiry dates.
3. Report By Batch: The Purchase Item Report tracks the items you’ve purchased from suppliers, including quantities, prices, and supplier details.
4. Purchase Item Report: The Purchase Item Report tracks the items you’ve purchased from suppliers, including quantities, prices, and supplier details.
5. Damages Reports: The Damages Report tracks items that have been damaged in the warehouse, during shipping, or while handling.
6. Wastage / Damage Entry: This section allows users to manually enter data on wastage or damaged items, updating stock levels accordingly.
7. Set Initial Stock (General): This function is used to set the initial stock levels for new items or when you’re implementing a new inventory system.
8. Set Initial Stock (Expirity items): This is similar to the Set Initial Stock feature but with a focus on items that have expiration dates, such as food, pharmaceuticals, or perishable goods.

Report

1. Customers / Vendor Ledger: This report tracks all financial transactions related to customers and vendors, allowing users to see balances, payments, outstanding invoices, and more.
2. Journal Report: The Journal Report provides a detailed view of all journal entries made in the accounting system, showing debits, credits, and corresponding accounts.
3. Ledger Book: The Ledger Book shows all detailed transactions for each specific account, making it easy to track financial activity across all accounts.
4. Trial Balance: The Trial Balance report provides a snapshot of all accounts, showing the balances of each account and ensuring that the total debits equal total credits.
5. Income Statement: The Income Statement shows the company’s revenues and expenses over a specific period to calculate net income or loss.
6. Cash Book: The Cash Book tracks all cash transactions, including both inflows and outflows.
7. Due Customer List: This report tracks all customers who owe money to the business, including overdue invoices and outstanding balances.
8. Due Installments Info: This report provides information on installment-based payments that customers have agreed to, tracking the status of payments.  

Finance

1. Capital Setup: The Capital Setup feature allows businesses to record the initial capital or equity injected into the company, which is essential for tracking the funding sources.
2. Expenditure Entry: The Expenditure Entry allows users to track expenses and costs incurred by the business. This module helps in managing cash flow and understanding where funds are being spent.
3. Collection From Customers: The Collection From Customers module tracks payments received from customers, whether full payments or partial payments for invoices.
4. Payment To Vendors: The Payment To Vendors feature records payments made to vendors for goods or services provided to the business.
5. Withdraw From Bank: The Withdraw From Bank section tracks all withdrawals made from the business’s bank accounts, such as cash withdrawals or other financial transactions.
6. Deposit To Bank: The Deposit To Bank section tracks deposits made into the business’s bank accounts from customers or other sources.
7. Bank Statement: The Bank Statement provides a comprehensive view of all bank transactions, including deposits, withdrawals, and any other financial activity related to the bank account.

Products

1. Product List: The Product List is the core section where all products are displayed, and users can manage them (e.g., view, edit, delete, or add new products). This list serves as an overview of all products in the inventory.
2. Product Category: Product categories help in organizing products into logical groups, which simplifies searching and reporting.
3. Product Brands: The Product Brands section allows users to manage different brands for the products.
4. Product Unit: Product units define how a product is measured (e.g., pieces, kilograms, liters, etc.). This is essential for inventory management and pricing.
5. Preparation Form: The Preparation Form is useful for managing how products are prepared or assembled (e.g., if a product requires assembly, bundling, or packaging). This could be relevant for products that are sold as part of a kit or in a multi-part configuration.
6. Generic Info: This section is used to store generic or common information that is applicable to many products, such as specifications, common tags, or attributes.
7. Barcode Generator: The Barcode Generator allows users to generate barcodes for products. This is important for inventory management, sales, and tracking.

 Hrm

1. New Employee: This section is used to input and store information about a new employee in the system. The interface should be simple and easy to navigate, while ensuring that all necessary details are collected.
2. Show Employee: This feature allows users to view the details of an employee, including their personal, job, and salary information. The user interface should provide a clear and concise display of all employee details, with the option to edit or delete records.

Settings

1. Bank Information: This section is used to manage the details of the bank accounts used for business transactions, payments, receipts, and other financial activities
2. Finance Account Head: Finance account heads (or general ledger accounts) are used to categorize transactions in financial reporting.
3. Customer / Supplier: This section allows you to manage the list of customers and suppliers associated with your business. These records are crucial for managing transactions, invoices, and payments.
4. List User: This feature defines various roles and permissions for users within the system,  that users have access to only the features they need.
5. Role Users: This section allows you to manage users of the system, assigning roles, managing access, and ensuring security.
6. User Log: User logs track actions performed by users within the system for security and auditing access, and ensuring security.
7. DB Backup: Ensures data safety by creating regular backups of the database, which can be restored in case of system failure or data corruption.